Writing a business letter is one of the best ways to communicate with other business professionals in a formal and informative way. When creating a business letter there are certain ways to structure it to appear to be taken seriously. You want your letter to convey who you are and what you do and, most importantly, it must get your message across.
The main components of a business letter are the opener, body, closer, and signature. Each piece is important to the professionalism of your letter. Since this letter is your calling card, you want to make sure you nail each element.
The first thing you want to do is include the essential details of your opener, which includes your mailing address, date in full, recipient’s name, company name, and address, stacking them one on top of the other. All of this should be lined up on the left margin for a crisp, clean appearance.
The next element is your salutation which begins with the word “Dear” followed by the recipient’s title and name, such as “Dear Mr. Jack Wendel,” or “Dear Dr. Jack Malachi.” If you don’t know your recipient’s gender, you should use their full name, such as “Dear Chris Williams.” Ending the salutation with a colon finalizes that element.
Next is the body of your letter. This is the meat of your message. In the first paragraph introduce yourself and summarize your main point. The following paragraphs should contain more depth, explaining the finer nuances of your message. And the final paragraph should include a restatement of your letter’s purpose, along with a possible call to action, if need be. Think of it as a summary where you ask them to do something at the end, such as email or call.
Once you’re done, you’re ready for your closer. You can choose from many words such as “Best Regards,” “Regards,” “Sincerely,” and many others. Remember that some of these are more professional while others have a friendlier tone, such as “Warm regards,” or “Cordially.” Whichever one you choose, the closer is followed by a comma.
After the closer, skip four lines and add your full name, then your job title, your email address, and your phone number, all stacked upon each other on the left margin. Your signature will go between the closer and your printed name. At the very bottom of your letter, you can include any enclosures, such as additional materials like printed adverts.
Sometimes the details of writing a business letter and making sure the structure is precise can be a daunting task, especially if you haven’t written one before. In that case, it may be a good idea to get some help to ensure your formatting is correct and your message comes across as professional and informative.
You might be an expert at your business, but you may not be an expert at writing letters. That’s okay. The two do not necessarily go hand in hand. That is why you might consider hiring a professional writer. There are experts who will ensure that your letter is the business standard for formatting and content. The good part is these writers can be a one-and-done type arrangement or you can keep going back for more. Some of the best writers work as ghostwriters.
A ghostwriter will take your idea and turn it into a professionally crafted document. They will help you create something that fully illustrates your vision while also helping create the right pitch. A ghostwriter is highly skilled and experienced, which gives you a leg up on the competition and will help you accomplish your goal. Some ghostwriters might even have relationships with businesses or connections that can help you get where you need to go.
Many successful people have started with the help of a ghostwriter. Just like a real ghost, a ghostwriter is invisible. They keep the limelight on you with the material that makes you shine. while they work behind the scenes. It’s the best of both worlds. A skilled ghostwriter can provide the letter writing services you require.
You can find exceptional ghostwriting services at Ghostwriters Central, Inc., located in the Los Angeles area. The company has many outstanding professional writers under contract, including me. Your first consultation is free.
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